
How to Register
Planning Your Next Retreat
For more information, give us a call (828) 526-5838 or complete our Retreat Inquiry Request form.
Step 1: Availability
Call us to discuss available dates. Be prepared to answer these questions:
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Desired dates
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Anticipated number of participants
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Meeting space needs
Step 2: Facilities and Services
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The Mountain Staff will work with with you identify the best lodging and meeting facilities options for your event
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Mobility Issues – We have a several accessible lodging areas. All buildings are accessible via ramps
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We will discuss other Mountain services such as our ropes course, evening fire rings, social hours, etc.
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There are also a number of services in the Mountain area that may enhance your event. Please discuss those off Mountain opportunities with our Sales team.
Step 3: Dining and Food Service
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We are keen to ensure there is proper attention to dietary needs of your event participants
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Dietary restrictions (food allergies, vegetarian, vegan, gluten-free, etc)
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Discuss with our Sales team dietary needs of your event participants
Step 4: Rates
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Rates can include lodging, meals, meeting space(s)
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Based on amount of participants, season, and availability
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Based on per night room occupancy; double or single private room
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Please contact our Sales Representative for specific rates
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Select Sales Team from the dropdown list on our Contact Us page
Step 5: Contract and Deposit
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Once we have discussed event details with you, we will send a contract to you specifying agreed upon dates, rates, accommodations and space requirements.
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When a signed contract is returned with a deposit (typically $200 – $500), the reservation is completed
Step 6: Co-Marketing
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The Mountain will list, unless otherwise noted, your event on our Events Calendar
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We will also include your event in our eNewletter, Mountain Matters
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Our eNewsletter has a circulation of over over 6,000 subscribers who are predominantly located in a convenient geographic radius to The Mountain
Step 7: Registration Options
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We can offer Online Registration through our partner registration website
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Our online registration is best used for events with individual registration requirements
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The online registration website allows event participants to register themselves or others, collect payments and collect roommate preferences for double occupancy rooms
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For conference events that do not require individual registration, The Mountain staff will work with your Event Coordinator in the registration of event participants
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Your may also use your own website to collect registration information
Step 8: Event Arrival
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Our Mountain Guest Services provides check-in services for your event attendees
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Our Mountain Guest Services is also available during business hours to support your participants needs
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For large events, we also can provide a designed Mountain Host to assistance your event leadership team so they can make the best use of our Mountain facility and services
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Also discuss our Mountain Airport Shuttle service with our Sales Team. This service MUST be arranged in advance
Step 9: Other Services to Consider
Please consider integrating your event program with some of our Mountain programming services.
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Ropes courses
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Teambuilding
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Interpretive hikes
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Environmental education
Step 10: Enjoy The Mountain!
